OSSCube develops Document Management & Workflow Management System for Med-i-nets using alfresco

After evaluation many vendors Med-i-nets decided to go with OSSCube unified solution to as a complete replacement for their existing system. While implementing the system consultants at OSSCube realized the fact that the users of the system were mainly the doctors who would not have a system with a high learning curve. So a solution based on Alfresco was designed that not only improved productivity was super simple to use. They could use everyday tools like Microsoft word to accomplish their critical tasks. The following were the benefits of the newly adopted system:

For Doctors

• The doctors are able to access the repository using a familiar shared drive interface. The repository folders are mapped to the desktop of each doctor and they are able to seamless access the files without having to go the web based interface.

• Doctors are now able to initiate complex workflows from within Microsoft word only. They can reject a document, give comments for change and even modify the document with it getting automatically saved in the repository.

• Doctors receive automatic email notification if any document is updated or modified.

• Doctors can now search through gigabytes of documents in seconds that earlier too them hours.

For Operators

• Operators now fill the Meta data (doctor name, patient name etc) for each document as properties of Microsoft word document. They don’t have to login to the system and make an entry for each document they upload. Everything is done from within Microsoft word only. When the document is saved the system automatically extracts the Meta data from the word document and populates the database with the database.

• Automatic revision of each documents are maintained which make change tracking easier.

• The collaboration ability of the system has made the whole team more productive.